Internal Mobility & Employee Transfers Policy
Workforce mobility is no longer a temporary trend but a core HR strategy. That's why the internal mobility & transfers policy outlines transferring employees to new roles. It clarifies internal career mobility paths, guidelines for the employee transfer process (whether initiated by the employee or management), and eligibility criteria.
Created by
Ahmed Abdel Wahab
|
Human Resources Adviser
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What’s included in the internal mobility & transfers policy?
Employee internal mobility & transfers policy outlines the eligibility requirements for moving between roles within the company, focusing on factors like work experience in the current position, performance evaluations, and conduct.
The policy elaborates on how the transfer process occurs, whether initiated by the employee's request or management's directive. It clarifies the procedures for submitting an internal transfer request, identifies the parties responsible for reviewing it, specifies the entity responsible for receiving and approving or rejecting the request, and sets the timeline for the approval cycle.
It also details changes in job benefits based on transfer circumstances, such as increased allowances or flexible visits.
To ensure its legislative backing is clear, the policy refers to the relevant articles in the Labor Law that address management-initiated employee transfers, specifically regarding the requirement for the employee's consent and the temporary nature of such transfers.
Internal Mobility & Transfers Policy - Table of contents
1. Overview
2. Objectives
3. Types of Transfers
4. Eligibility Criteria
5. Employee-Initiated Transfer
6. Management-Initiated Transfer
7. Temporary Transfers
8. Relocation Support
9. Impact on Compensation & Benefits
10. System Documentation
11. Effective Date & Timing
12. Appeals & Grievances
13. Compliance Reference
14. Review & Updates
Why do you need an Internal Mobility & Transfers policy?
A clear, unambiguous framework for smooth employee transfers.
Ensuring fair and transparent treatment free from bias and favoritism for all.
Retaining top talent by providing internal growth and development opportunities.
Reducing external recruitment costs associated with hiring, onboarding, and training.
How do you use the model?
Download the template and review the content.
Customize it with name, logo, development needs and employee evaluations.
Add it to the employee handbook and the Jisr HR system.
Ensure compliance by getting Internal Mobility & Transfers policy reviewed by a legal/HR expert.
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FAQs
Internal staff mobility refers to the practice of moving existing employees into different roles within the same company. This strategy aims to offer employees opportunities beyond their current responsibilities, strategically placing individuals where their specific talents can be best utilized. Many businesses leverage internal mobility as an incentive, demonstrating to potential hires that they can evolve into various roles as their skills and priorities change.
Internally transfer employee process encompasses various techniques allowing employees to move across departments, including promotions and demotions, or through programs like mentorships and optional projects.
The primary internal transfer rule from a legal standpoint is non-discrimination. When implementing an interdepartmental transfer of employees policy, companies must ensure that both the policy itself and its application do not discriminate against any class. This means transfer decisions and processes must be fair and unbiased, avoiding distinctions based on factors such as age, race, or disability. Adhering to this rule helps companies avoid legal implications and gain benefits of internal mobility while fostering an equitable workplace.
An employee transfer letter formally notifies an employee of their relocation to a new internal position. It begins with a header including company letterhead, date, and employee contact details, followed by a clear subject line like "Employee Transfer Notification."
The introduction confirms the transfer decision and purpose.
The transfer details specify the new location, job title, reporting structure, and effective date, along with any changes to salary, benefits, or relocation assistance. Terms and conditions clarify if employment terms are altered or remain the same. Administrative requirements outline necessary paperwork or training. The closing expresses appreciation and offers support, while the signature block includes company and optional employee acknowledgment.
Implementing a successful internal mobility program involves several key steps:
- Develop a clear policy: Establish clear guidelines for internal transfers, including eligibility criteria and application processes.
- Leverage an internal mobility platform: Utilize JIsr HRMS to match employees with suitable internal opportunities based on their skills and career goals.
- Encourage manager and leadership support: Train leaders to actively foster career development and facilitate employee movement within the company.
- Provide upskilling and reskilling opportunities: Offer training programs designed to prepare employees for new internal roles and career transitions.
- Promote internal opportunities: Ensure all internal job postings are transparent and easily accessible to every employee.
Beyond internal mobility, the global mobility or international mobility program offers another type of employee mobility, allowing staff to work for their company from virtually any location worldwide.
A common example is when a company allows an employee to work abroad on an international assignment or relocate to another city to be closer to family, all while retaining their current job.
This strategy benefits employers by retaining top talent and enabling global hiring, ensuring the right person is in the right role regardless of geography. For employees, it offers opportunities to work in different cities or countries for both professional assignments and personal reasons, fostering new skills and perspectives, and potentially improving work-life balance through remote or flexible work options.