How did Al Shamal educational company make a significant leap in HR efficiency?

The Challenges

Before implementing the Jisr system, Al Shamal Educational Company faced several operational and administrative challenges that hindered productivity and growth, including:

• Low attendance management efficiency: Tracking attendance and departure required significant follow-up time, and fingerprint devices often malfunctioned.
• Complex routine tasks: Payroll preparation, employee requests, and approvals were done manually, causing major delays and reducing efficiency.
• Weak employee engagement: Employees found it difficult to access HR services easily, impacting their overall experience and satisfaction.
• Legal compliance challenges: Ensuring adherence to labor regulations while managing a growing workforce was complicated and resource-intensive.

The Solutions

Before Jisr, we had no specialized HR system, and most of our time was consumed by routine operations, following up on requests, and obtaining approvals. Choosing Jisr proved to be a turning point—it saved us enormous time and effort, allowing us to focus on more important and impactful projects. Jisr delivered comprehensive solutions that effectively addressed our challenges:

1. Accurate Attendance Management: Jisr replaced the traditional systems with a mobile-based attendance tracking solution, eliminating manual data entry errors and ensuring quick payroll processing. Previously, attendance tracking involved a long paper-based process, manual payroll entries, and multiple reviews—consuming significant resources. Now, Jisr automates all of it, linking attendance directly with payroll, eliminating the need for manual reviews.
2. Streamlined Payroll Management: The system automated payroll processing, integrated it with financial platforms, and automatically applied deductions for absences or delays—saving hours of manual work. Jisr’s powerful payroll processing also integrates with social insurance and other government platforms, preventing issues such as wage protection system errors. Key benefits: Reduced payroll preparation to just three steps. Direct integration with accounting and finance systems. Automated calculation of allowances and deductions.
3. Centralized Employee Requests: Employees now submit requests—such as leave applications, salary certificates, or advances—through the Jisr app. Approvals are automated, reducing paperwork and repetitive follow-ups. As an academic environment, our faculty and staff need professional, efficient service. With Jisr, everything happens in one place—no more running between departments or handling paper documents.
4. System Integrations: The integration with Odoo allowed us to easily track employee cost centers and make more centralized decisions. For example, once an employee is added in Jisr, the record automatically syncs with Odoo in finance. Requests like salary advances now go directly from the employee to finance through the system, saving time and centralizing workflows.
5. Government Platform Integrations: Jisr integrates with platforms such as Muqeem to manage residence permits, renewals, and other legal requirements directly in the system. It also alerts us about any changes that could affect compliance—e.g., when adjusting an employee’s salary, we get instant notifications about the potential impact. This has reduced errors by nearly 100%.
6. Advanced Reporting & Analytics: The system provides powerful reporting tools, offering detailed insights into attendance, payroll, and employee performance—helping us make data-driven decisions.

The Impact

The Jisr HR system delivered outstanding results for Al Shamal Educational Company:

• Significant efficiency boost: HR process efficiency increased from 40% to over 80%, allowing the team to focus on strategic priorities instead of routine admin work.
• Payroll time savings: Payroll preparation, which used to take days, is now done in hours—saving 100% of the previously spent time.
• Improved employee satisfaction: Staff now enjoy a seamless HR experience—from attendance tracking to payslip access—all centralized and easily accessible.
• Guaranteed compliance: Automatic alerts and integrations ensure ongoing adherence to Saudi labor laws, reducing risks and boosting confidence in the system.