How Jisr helped Newline reduce the payroll cycle from a full week to just one day?

Challenges Before Jisr

Before using Jisr, the HR department at Newline Group relied heavily on manual processes and Excel spreadsheets, which led to a number of operational challenges, most notably:

• The time-consuming process of preparing, reviewing, and approving payrolls.
• Reliance on Excel files and manual spreadsheets to manage employee data, attendance, and leave.
• The need for employees to visit the HR department in person for daily services and requests.
• Increased administrative burdens on the HR team due to repetitive operational tasks.
• Difficulty in standardizing data and ensuring its accuracy across attendance, leave, and payroll systems.
• High likelihood of errors resulting from manual entry and multiple data sources.
• The HR team’s limited ability to focus on strategic initiatives due to being bogged down by routine tasks.

One of the most significant challenges was that the payroll cycle took nearly a full week, from data preparation and review through to approval and disbursement.

The Solution with Jisr

After comparing several HR systems on the market, Newline Group chose Jisr as the most comprehensive solution to meet its operational needs while providing a more user-friendly experience for both the HR team and employees.

1. Reducing the payroll cycle from one week to one day

Jisr helped automate payroll processes and integrate attendance, leave, and benefits data into a single system, reducing the time required to prepare, review, and approve payroll from a full week to just one day.

“The payroll process used to be very time-consuming and took a full week, but today it is completed in just one day through Jisr.”

2. Empowering Employees Through Self-Service

Employees can now process most of their requests directly through Jisr app and self-service portal without having to go through the HR department, including requesting time off, generating pay stubs, requesting advances, submitting resignations, and tracking requests and transactions.

This has significantly reduced the operational burden on the HR team and markedly improved the employee experience.

3. Eliminating reliance on Excel

Previously, attendance, leave, and payroll data were managed through multiple Excel files, increasing the likelihood of errors and making tracking difficult. With Jisr, all data is now centralized in a single system, improving data accuracy, facilitating access, and producing more reliable reports and insights.

4. Enhancing Transparency and the Employee Experience

Jisr app employees with direct access to all information related to their career, such as salaries and benefits, contracts and documents, policies and procedures, the employee handbook, and job rights and responsibilities.

Employees can now access this information at any time, which has enhanced transparency and provided them with greater clarity regarding their rights and responsibilities within the company.

Results

Jisr helped Newline Group achieve a range of positive results, most notably:

• Reducing payroll processing time from a full week to a single day.
• Reducing manual administrative tasks within the HR department.
• Improving the employee experience through self-service.
• Increasing data accuracy and reducing operational errors.
• Eliminating the need to rely entirely on Excel files.
• Saving time and effort for the HR team and enabling them to focus on strategic tasks.