How did Jisr help Avicena Dental Centers reduce payroll processing time by 90%?

Challenges Before Jisr

With multiple processes and scattered data sources, Avicena faced several challenges that affected the efficiency of its HR operations, including:

• Inefficient attendance management: Attendance tracking and working-hour monitoring were inefficient, while generating reports was time-consuming. Limited report reliability also affected payroll calculation accuracy.
• Scattered employee data: Employee information was distributed across multiple sources, making it difficult to access data quickly and slowing down HR processes.
• Limited visibility into employee requests: There was no centralized view of employee data and requests, affecting the efficiency of day-to-day HR operations.
• Heavy reliance on email: Leave requests, HR letters, and document access were handled through email, leading to longer request processing times.

Solutions with Jisr

Avicena Dental Centers adopted Jisr to unify HR operations, improve data accuracy, and accelerate request and payroll processing through:

• Centralized Employee Data

Consolidating employee data in one place with easy access and management, helping organize information and improve the efficiency of HR operations.

• Employee Request Management

Implementing a unified system to receive and process employee requests, reducing request processing time by 86% and making them easier to access within each employee’s profile.

• Employee Self-Service

Empowering employees to submit and track their requests directly through the system, increasing self-service adoption to 100%.

• Attendance & Time Management

Implementing an integrated attendance and time management system, including employee schedule setup, attendance tracking, and handling missing records, improving the accuracy of attendance data.

• Streamlined Payroll Processing

Connecting attendance data directly to payroll processes reduced manual data entry, improved processing accuracy, and accelerated payroll, resulting in a 90% reduction in payroll processing time.

• Requests Management

Jisr streamlined employee request approval workflows and accelerated approval processes, reducing the manager approval cycle by 50%.

Results

After implementing Jisr, Avicena Dental Centers achieved significant improvements in HR operational efficiency:

1. 95% reduction in payroll processing time.
2. 50% reduction in the manager approval cycle, from two days to one day.
3. 80% reduction in HR email tickets, from 150 to 30 tickets per month.
4. Reduction in attendance processing and working-hour tracking time, from six days to just one day.