How did Jisr helped Aalico to end four decades of paper-based transactions and move to a unified digital system?

Challenges Before Jisr

Before using Jisr, the HR department at “Aalico” relied heavily on paper-based procedures and traditional processes, which created a number of operational challenges, most notably:

• An accumulation of more than 40 years of transactions, correspondence, and paper files.
• Reliance solely on financial systems without a dedicated human resources management system.
• Difficulty exchanging data between different departments and clearly tracking procedures.
• Natural resistance to change among some employees accustomed to the traditional approach.
• Lack of a unified platform linking human resources with financial management.

The biggest challenge was transitioning a long-established company with a long history of paper-based operations to a fully integrated digital environment without disrupting business operations or the employee experience.

The Solution with Jisr

After comparing a number of HR systems on the market, Aalico chose Jisr as the most comprehensive solution capable of meeting its operational needs, while providing a user-friendly and intuitive experience for all employees.

1. Transition from Paper to Full Automation

Jisr helped the company eliminate paper-based transactions and convert all procedures and requests into digital processes within a single system, thereby increasing work efficiency and simplifying the tracking of all transactions.

"The challenge was to eliminate a legacy of paper and files and transition to an HR system... And with Jisr, everything became clear."

2. Integrating HR with Finance

Jisr provided a unified platform that allowed different departments to track requests and procedures in real time, with a clear approval workflow and data exchange between HR and Finance.

“I remember the first request between HR and Finance; everyone was happy with how easy it was to track its progress.”

3. Enabling all employees to use the system

Thanks to Jisr’s user-friendliness and internal training programs, the company was able to integrate different generations into the digital system, including employees whose tenure at the company dates back to the 1990s.

“We have employees who started working in 1993 and 1998, and today they use Jisr with ease... and that is a source of pride.”

4. Rapid technical support builds trust

Technical support was one of the key factors in the success of the initiative, as the company received a rapid and consistent response to any inquiry or technical challenge, which strengthened management’s confidence in the system.

Results

Jisr contributed to a range of positive outcomes for “Aalico,” most notably:

• Ending reliance on paper-based transactions and correspondence and transitioning to a fully integrated digital environment.
• Consolidating HR and financial management processes into a single system.
• The successful adoption of the digital transformation and efficient use of the system by experienced employees.
• Data verification, preparation, and full system launch within just three months.
• Accelerating the approval cycle and internal procedures across different departments.
• Strengthening management confidence through rapid technical support and continuous responsiveness.