Templates>Remote Work & Flexible Working Hours Policy

Remote Work & Flexible Working Hours Policy

The past years have shown us that remote work is here to stay. Therefore remote work policy promotes employee productivity, wellbeing, and collaboration. It defines remote and flexible work, scope, health & safety procedures, data security, performance monitoring, etc.

Remote Work & Flexible Working Hours Policy

Created by

Naif O. Alawbathani

|

Human Resources Adviser

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What’s included in the remote work policy?

Remote work and flexible working hours policy outlines the expectations and guidelines for working outside of the office and standard work hours. This includes a clear definition of what both 'remote work' and 'flexible work' mean according to the company framework, as well as specifying which employees are eligible for these arrangements.

The remote work policy is designed to be comprehensive enough to ensure employees understand exactly what's expected of them. This clarity is crucial for preventing misunderstandings or conflicts. The policy establishes clear procedures for how to work remotely. Additionally, the flexible work policy details how to select flexible working hours.

It also addresses fundamental principles, such as confidentiality, data protection, and emergency protocols. Furthermore, it details specifications for creating an ideal remote work environment. Ultimately, the policy aims to protect both employee well being and the interests of the company.

Remote Work Policy - Table of contents

1. Purpose

    2. Scope

      3. Definition of Remote & Flexible Work

        4. Health & Safety in Remote Work

          5. Workplace Ergonomics

            6. Emergency Procedures

              7. Confidentiality & Data Security

                8. Flexible Work Hours

                  9. Eligibility for Remote Work

                    10. Performance Monitoring

                      11. Technology & Equipment Support

                        12. Legal Compliance & Labor Rights

                          13. Remote Work & Flexible Work Safety Policy

                            Why do you need a remote work Policy?

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                            Ensuring smooth running of operations when employees are not based in the office.

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                            Help remote employees understand their rights and the rules they must follow.

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                            Putting transparent and fair principles aligned with company policies.

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                            Encouraging healthy and safe remote workplace ergonomics.

                            How do you use the model?

                            1

                            Download the template and review the content.

                            2

                            Customize it with name, logo, industry characteristics and size of the business.

                            3

                            Ask managers for notes and include it in the employee handbook.

                            4

                            Ensure compliance by getting the remote work policy reviewed by a legal/HR expert.

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                            FAQ

                            What is an example of a remote work policy?

                            Here are a few examples of policies for working from home:

                            Strict policy: Remote workers adhere to a rigid work schedule with closely monitored start/end times and breaks.

                            Ad hoc policy: Employees work from home occasionally when appropriate or beneficial, subject to manager approval.

                            Flexible policy: Employees can work remotely as much as they prefer, coming into the office as they see fit.

                            Customize the remote work policy template above based on the specific type of a remote work policy (strict, ad hoc, or flexible) that you prefer.

                            How to write a remote work policy?

                            Here are a few tips about how to write a remote work policy:

                            Be specific: Clearly and straightforwardly outline the rules and guidelines for remote workers. Use concrete examples to ensure employees understand standards and expectations.

                            Include remote work tips: Provide guidance to help employees create a sustainable, healthy, focused, and productive remote work environment. Examples include suggesting a designated workspace, regular breaks, and consistent team communication.

                            Ensure consistent enforcement: Maintain the same standards for quality and quantity of work for remote employees as for in-office staff. Hold all team members accountable, regardless of their work location.

                            Review and update regularly: Periodically revisit and revise your remote work policy to adapt to new circumstances, evolving technology, and changes in employment laws.

                            What is an example of a flexible work policy?

                            A flexible work policy can include allowing employees to alter their hours of work, such as changing their start and finish times. It can also involve changes to patterns of work, like implementing split shifts or job-sharing arrangements. Employees need to adhere to specific rules when requesting these flexible arrangements.

                            What are the benefits of flexible working?

                            Flexible working offers significant advantages for employers. It acts as a powerful recruitment tool, often ranking higher than salary in attracting talent, giving companies a competitive edge in the job market. Furthermore, it supports employee wellbeing and inclusion, reducing the risk of serious health issues and burnout while fostering better mental health through increased choice and control.

                            Flexible arrangements also enable the creation of more diverse workforces by attracting individuals with varying needs and responsibilities, such as women returning from maternity leave or those with disabilities, leading to a wider talent pool and increased applications.

                            What are the rules for working from home employees?

                            Remote workers are entitled to the same employment standards as their in-office coworkers. That means they are subject to the same rules regarding wages, overtime, breaks, and paid time off.