Role Description:

The Executive Secretary will provide comprehensive administrative and executive support to senior leadership in a full-time, on-site role located in Riyadh. Day-to-day responsibilities include managing calendars, coordinating meetings, preparing agendas and minutes, and organizing travel and logistics. The role involves drafting and reviewing correspondence, maintaining confidential records, and ensuring efficient filing and retrieval of documents. The Executive Secretary will serve as a professional point of contact for internal and external stakeholders, handling inquiries and supporting customer service needs. Additional duties include assisting with company secretarial tasks, preparing reports and presentations, and contributing to the smooth operation of the office in alignment with Saudi Architects’ standards.

Qualifications:

• Strong clerical skills, including document management, filing, data entry, and office organization.
• Excellent communication and customer service skills to interact professionally with executives, colleagues, and clients.
• Experience in executive administrative assistance, including calendar management, meeting coordination, and travel arrangements.
• Knowledge of company secretarial work, such as preparing official documents, minutes, and maintaining records.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and familiarity with office technologies and scheduling tools.
• High level of discretion, integrity, and ability to handle confidential information.
• Strong organizational skills, attention to detail, and the ability to prioritize multiple tasks under time constraints.
• Relevant diploma or bachelor’s degree in Business Administration, Office Management, or a related field preferred.
• Previous experience as an Executive Secretary or in a similar administrative role, ideally within engineering, architecture, or consulting environments.
• Proficiency in English; Arabic language skills are an advantage.