Job overview:

The job holder is responsible to organize, facilitate, follow up, and administer documentations, reports, meetings, and information that support communications, financial, administrative, performance, training, job travels or human resources related to the CEO office.

Responsibilities:

­    Provide assistance for CEO as required in word processing, transcription, information research, filing, taking and directing telephone messages, draft memos, financial and other reports as appropriate.
­    Facilitate and communicate with other parties or divisions regarding providing/requesting them with information, ex. financial, performance, calendar, human resources…etc.
­    Responsible for all the office supplies, computers, and or other hardware request and follow up other facilities for the office by adhering to policies and procedures stand for.
­    Responsible for filing any requested documents by the CEO in an easy traceable and suitable way, also ensuring confidentiality issues among this.
­    Arrange conferences and meetings for the office of the CEO that may involve other parties or divisions, and manage the room activities (if any).
­    Perform data entry through system whenever requested by the CEO, word processing and spread sheet activities; PowerPoint presentations.
­    Reception of CEO guests, welcoming and assist them in answering any available request.
­    Responsible for operating and maintaining office equipment; arranges for repairs when necessary, make recommendations for new or additional office equipment as appropriate.
­    Assisting in developing and updating office policies and procedures 
­    Executing all office admin work for the CEO including scheduling appointments, processing mails, answering phones, ordering supplies and necessary follow-ups.
­    Coordinates all travel arrangements for the CEO; research and reserve flight and hotel booking, rental car reservations in accordance with group policies and to obtain the most appropriate travel that meet his schedule.
­    Follow up, record, and supervise the attendance, vacation and absence records for the all employees under this office.
­    Performs other administrative or office duties or projects as required or as assigned. 

Note: The principal accountabilities listed above are an illustrative list and not an exhaustive list. Additional responsibilities may be added from time to time depending on organizational requirements.­ 

Requirements:

    Minimum Qualification
­    Diploma in Business Management or equivalent.
­    Certification as Mechanic or Diagnostic Technician is preferred.
    Minimum Experience
­    3 – 5 years of minimum experience of office management
    Other Requirement 
­    Excellent communication and interpersonal skills
­    Excellent planning, organising and prioritising skills
­    Excellent Knowledge of Microsoft packages
­    Fluency in Arabic and English; reading writing and speaking
­    Capable of preparing meetings and presentations.